Administrative Coordinator

Description: The part-time Administrative Coordinator works with the Chief of Staff largely on clerical tasks to ensure the office runs smoothly. This role will be focused on day-to-day operations of an office by doing tasks such as filing paperwork, billing/budgeting, answering phone calls, greeting constituents, preparing documents for meetings, and managing calendars. The role will also include processing constituent service requests.

Responsibilities: 

• Report directly to the Chief of Staff and supervise department volunteers and interns as applicable.
• Work with 40th Ward team to address and resolve incoming phone, email, and walk-in constituent service requests. 
• Billing/budgeting
• Maintaining Alder and Office calendar/schedule
• Working with the Alder to develop communications from the Ward Office (newsletter, social media, etc.)
• Flyering and ward surveying
• Perform other duties as assigned.

Minimum Qualifications: 

• Resident of Chicago, IL.
• Very strong interpersonal and verbal communication skills. 
• Able to hold conversations on sensitive, critical matters while being empathetic, respectful, and honest. 
• Resourceful, responsive, and service-minded. Willing to go the extra mile and seek creative solutions.

• Ability to work some evenings and weekends; maintain a flexible schedule for events. 
• Highly organized

Desired Knowledge, Skills, and Attributes:

• Experience in using AirTable and/or Salesforce
• Experience with Mailchimp and Canvas/Graphic Design software
• Experience with Social Media platforms
• Knowledge of the 40th Ward
• Billing/Budgeting Experience
• Bilingual (Spanish or Hindi/Urdu)

Compensation: 

• Position is part-time: 28 hrs/week
• $22/hr

The office of Alder Andre Vasquez is an equal opportunity employer that values diverse experiences and perspectives. Candidates must meet all requirements for employment by the city.