• Permanency Coordinator

    Posted: 12/19/2021

    Lawrence Hall is committed to keeping our youth and families, employees and communities safe. Therefore, we are requiring that all applicants have at least 1 dose of the COVID vaccine to qualify for hire, with the 2nd dose required 45 days after hire.


    Reports to the Vice President of Foster Care. Oversees all referral, intake and placement functions for the Foster Care Program including HMR (Home of Relative), Spec (Specialized Foster Care), and TFFH (Treatment Foster Family Homes). May at times involve travel using personal vehicle to foster homes and out of care facilities throughout Illinois. Develops, maintains and nurtures relationships with multiple referral sources and placement options and interfaces consistently with the foster care licensing team for placement resources as well as recruitment of new foster homes and viable family resources for placement. Facilitates permanency for youth in the foster care program. Performs independently all aspects of adoption/guardianship investigations including interviewing, facilitation of the subsidy approval and obtaining supporting documents including signatures in compliance with Federal and State laws, regulations and policies. Communicates with the foster parents' attorney. Requires knowledge of trauma exposure, knowledge of the 5 S's of trauma: Safety, Self-Regulation/Soothing, Supportive, Strengths, Self-Care, and an understanding of and recognition of the signs of traumatic stress. Must be able to effectively use both verbal and physical intervention skills. Physical intervention skills require the ability to kneel and return to standing without assistance. Manages a high volume of correspondence and keeps accurate and detailed records, requiring exceptional organization and efficiency. Use of effective verbal and written communication with staff, referring agencies, internal and external members of Lawrence Hall, youth and families. Maintains flexibility to adjust work schedule according to Agency and programmatic needs.


    • Manages multiple program contracts for placement services and actively recruits, develops and cultivates additional referral sources
    • Responds timely to written, e-mail and phone inquiries regarding program intake and permanency
    • Reviews and distributes written referral packets and supporting documents for permanency (psychological, medical, progress reports, case reviews, socials, etc.) to all pertinent staff. Attempts to clarify or obtain all vital information through the referring agency
    • Facilitates weekly intake/permanency meeting with Foster Care staff to provide seamless transition for youth entering and exiting the foster care program
    • Schedule and conduct interviews with prospective youth and foster parents
    • Schedule and conduct interviews with residential and clinical staff regarding prospective and pending youth referrals within the agency
    • Prepares weekly roster of referrals and completes and distributes weekly/monthly Foster Care availability Update Reports
    • Completes permanency paperwork/documentation for submission and approval to move youth to permanency
    • Prepares weekly permanency reporting on status and progress of permanencies achieved/to be expected
    • Facilitates communication with referring worker and appropriate agency staff
    • Provides exceptional customer service to foster parents, youth, bio parents, attorneys and DCFS stakeholders
    • Maintains records on intake and discharge activity; writes summary reports and prepares statistical data reports as needed
    • Coordinates with case work staff to prepare necessary paperwork for subsidy completion (e.g. subsidy documents, investigatory reports, etc.)
    • Coordinates with the case work staff to ensure intake/discharge procedures are properly followed and adhered to
    • Actively involved in planning and delivery of training related to own area of expertise and needs of program
    • Maintains electronic calendar to provide an accounting of the day's activities and provides permission for viewing to the appropriate individuals
    • Ability to work effectively with youth and staff in a culturally diverse environment
    • Maintain regular communication with supervisor
    • Demonstrates a commitment to continuous quality improvement in all aspects of the position
    • Participates in the development and implementation of continuous quality improvement activities as assigned
    • Other duties as assigned


    • Bachelor's Degree in human services field, preferably in social work
    • Minimum of two years of experience in the child welfare field. Previous intake and placement experience preferred
    • Must have the Child Welfare Employee Licensure
    • Must pass the Foster Care Licensing standards (Rule 402) within three (3) months of employment
    • Proficiency using computer programs, including Microsoft Outlook, Microsoft Word, and Microsoft Excel
    • Exceptional written and verbal communication skills
    • Valid IL, IN, or WI driver's license
    • Personal vehicle or access to a vehicle required
    • No history of child abuse or neglect





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