• Administrative Manager

    Posted: 08/28/2022

    The part-time Administrative Manager works with the Chief of Staff largely on clerical tasks to ensure the office runs smoothlyh. This rol will be focused on day-to-day operations of an office by doing tasks such as filing paperwork, billing/budgeting, answering phone calls, greeting constituents, preparing documents for meetings and managing calendars.  The role will also include processing constituent service requests.

    Responsibilities:

    • Report directly to the Chief of Staff and supervise department volunteers and inters as applicable. 
    • Work with 40th Ward team to address and resolve incoming phone, email, and walk-in constituent service requests.
    • Billing/budgeting
    • Maintaining Alder and Office calendar/schedule
    • Flyering and ward surveying
    • Perform other duties as assigned
    Minimum Qualifications:
    • Resident of Chicago, IL
    • Very strong interpersoanl and verbal communication skills
    • Able to hold conversations on sensitive, critical matters while being empathetic, respectful, and honest
    • Resourceful, responsive, and service-minded.  Willing to go the extra mile and seek creative solutions
    • Ability to work some evenings and weekends; maintain a flexible schedule for events.
    • Highly organized
    Desired Knowledge, Skills, and Attributes:
    • Experience in using AirTable and or Salesforce
    • Knowledge of the 40th Ward
    • Billing/Budgeting Experience
    • Bilingual (Spanish preferred)
    Compensation:
    • Position is part-time: 21 hrs/week
    • $22/hr
    The office of Alderperson Andre Vasquez is an equal opportunity employer that values diverse experiences and perspectives. Candidates must meet all requirements for employment by the city.

    Candidates can apply here: https://airtable.com/shr3oeBKwBuH1QRls

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