• WINTER BREW 2023 - Market Vendor Application

    Event Dates: Saturday, February 25 - Sunday, February 26, 12:00pm - 6:00pm
    Event Location: N. Lincoln Avenue between Eastwood and Wilson.

    Festival website: www.lincolnsquare.org/winter-brew

    Application deadline: January 24, 2023
    Fee deadline: February 1, 2023 (you will be emailed an invoice once application is approved)

    Our 11th Annual Winter Brew is heading back outside for the 2nd ever outdoor winter craft beer street festival in Chicago! Presented by the Lincoln Square Ravenswood Chamber of Commerce and produced by Big Buzz Idea Group, it's educational (and fun!) and dedicated to showcasing the local breweries.

    Market vendor applications must be submitted by January 20, 2023 for consideration. The Lincoln Square Ravenswood Chamber of Commerce (LSRCC) is not responsible for applications not submitted properly. Vendors with outstanding debt to LSRCC or City of Chicago will not be allowed to participate until outstanding financial obligations are rectified. Inclement weather or Acts of God MAY result in the cancellation of the event, but not in the refunding of fees.
    DUE DATES
    Application: January 24, 2023; Fee payment deadline: February 1, 2023
    MARKET VENDOR RULES AND GUIDELINES
    General Requirements
    VENDOR CATEGORIES AND FEES: GENERAL MERCHANT / Vendor purchases and resells merchandise / LSRCC member fee $250; General fee $375 PROMOTIONAL / A for-profit organization exhibiting at the event to market or promote their company, product or service / LSRCC member fee $350; General fee $500
    Rules and Guidelines
    • It is advised that all participants have a plan for safe handling of money (i.e. the periodic removal of cash from the area and a secure method for maintaining cash on site) and securing or removing product, giveaways or personal belongings, especially when the booth is closed overnight or not manned by a vendor representative. Some City events have reported thefts from booths. Please plan accordingly. • In an effort to protect your space and effectively maintain the cleanliness of the event, vendors will be required to utilize tent sides at all times. Vendors who do not adhere to this policy will be fined $100 per day. • Sidewalks are NOT part of assigned booth spaces. Sidewalks must be left unobstructed at ALL times. Any market vendor using any portion of the sidewalk will be fined $500 per day. GENERAL • All festival participants and their employees are expected to serve as a positive representation of the community and at no time should there be any illegal activities taking place at the festival. Any vendor found in violation of these rules can be fined and immediately removed from the festival and prosecuted at the organizer’s discretion. • LSRCC, BBIG, employees, related festival providers and participating sponsors shall NOT be responsible for any injury, loss or damage that may occur to the vendor, its employees or property prior to, during or subsequent to the period covered by the vending contract. The vendor signing this contract expressly releases all of the aforementioned from any and all claims from such loss, damage or injury. • LSRCC and BBIG are not liable for injury or litigation arising from the products/services you or your company offer to the public. Products offered must comply with applicable state and federal laws. • This event will be photographed and videotaped. By participating in this event you hereby consent to the use of your likeness or image in those photographs or video for future promotional consideration by Winter Brew, the Lincoln Square Ravenswood Chamber of Commerce and/or Big Buzz Idea Group. • Mistreatment of event staff or volunteers will not be tolerated. LSRCC and BBIG reserve the right to remove any individual/company from the event and ban from future Big Buzz Idea Group productions.
    Booth Requirements
    ----- Exclusivity is NOT guaranteed to ANY participant. ----- Vendors required to have tent canopy, tent weights and sidewalls. You may use only your assigned space. ----- Booth space is NOT guaranteed until payment is received. ----- Booth spaces are assigned on a first-come first-served basis. Vendor locations are non-negotiable. ----- Each canopy leg must be secured with at least 40 lbs per leg. Please note that Winter Brew does not have extra weights or any equipment on hand for vendor use. ----- Canopies must be secured overnight. ----- Winter Brew welcomes vendors to share booth spaces but at NO TIME may vendors upcharge the booth fees to additional participants. Both vendors must submit the application, note the share, and will be invoiced separately. ----- Vendors are responsible for their own signage, tents, tables and equipment; vendors may participate in a bulk rental order for tents, tables and equipment. We do not provide running water or lights. ----- Participants may ONLY market from their assigned space. No drilling into the street shall be permitted. ----- All vendors are responsible for complying with all City of Chicago and State of Illinois guidelines. ----- Winter Brew is meant to reflect the Lincoln Square community at its best. Each vendor is required to empty garbage and recyclables appropriately in the Festival-provided dumpsters. Vendor space must be kept clean and free of debris. A Festival staff member will periodically monitor and review the space for cleanliness each night with the vendor. Each vendor is responsible for providing necessary trash bags and properly bagging and disposing of all garbage from your booth. Violators will be fined a minimum of $100 for non-compliance. ----- Vehicles are only allowed on the street for setup prior to the start of the event and for teardown after the festival has closed. You will be notified when it is safe to bring your vehicle onto the street. All vendors will receive a confirmation email regarding load-in and load-out times and parking arrangements, if any, for vendors. Each vendor must adhere to the established guidelines. At no time may vendors block residential alleys or driveways. All vehicles must be removed from the street 60 minutes prior to the start of the event.
    General
    • All event participants and their employees are expected to serve as a positive representation of the community and at no time should there be any illegal activities taking place at the event. Any vendor found in violation of these rules can be fined and immediately removed from the event and prosecuted at the LSRCC’s discretion. • LSRCC and BBIG employees, related festival providers and participating sponsors shall NOT be responsible for any injury, loss or damage that may occur to the vendor, its employees or property prior to, during or subsequent to the period covered by the vending contract. The vendor signing this contract expressly releases all of the aforementioned from any and all claims from such loss, damage or injury. • LSRCC and BBIG are grateful for the support of our sponsors. ALL vendors are expected to follow contract specifications when applicable. • Mistreatment of event staff or volunteers will not be tolerated. BBIG/ LSRCC reserves the right to remove any individual or company from the event and ban from future Big Buzz Idea Group and/or Lincoln Square Ravenswood Chamber of Commerce productions. • LSRCC and BBIG are not liable for injury or litigation arising from products/services you or your company offer to the public. Products offered must comply with the applicable state and federal laws. • This event will be photographed and videotaped. By participating in this event you hereby consent to the use of your likeness or image in those photographs or video for future promotional consideration by Winter Brew, the Lincoln Square Ravenswood Chamber of Commerce and/or Big Buzz Idea Group.
    Are you a member of the Lincoln Square Ravenswood Chamber of Commerce? If yes, please check below. (NOTE: priority participation to LSRCC members.) *
    CONTACT INFORMATION
    Form must be fully completed.
    Business Address
    First and last name
    xxx-xxx-xxxx
    This will be used in your event page vendor listing as well as in social media promotions.
    Will you provide your own tent, tent weights, and side walls? These are required *
    These equipment items are required and subject to fines if not part of your setup.
    Do you need an Equipment Rental Form emailed to you for tents/tent weights/tables/etc.? *
    VENDOR CATEGORY AND BOOTH FEES
    City of Chicago Pop-Up Retail Merchant Licensing is required.
    Select one of the following: *
    Event Rules, Requirements and Guidelines *
    For the safety, security and benefit of our vendors, all participants must abide by the rules, requirements and guidelines. Any non-compliance may result in immediate removal from the festival and further action will be taken if necessary. This acknowledges that you have read and understand the rules and guidelines set forth as well as all fines, penalties or other actions that may be taken.
    SUBMIT YOUR APPLICATION
    Signature
    By entering your name, you acknowledge that you have read, understand and will comply with the rules, requirements and guidelines set forth. Application will not be processed until signed application and full payment are received (all applicants will be invoiced via email).

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