• APPLE FEST 2023 - Food Vendor Application

    Event Dates:
    Saturday, September 30 - Sunday, October 1, 9:00am - 6:00pm
    Event Location:
    Lincoln Avenue (Lawrence Ave - Sunnyside Ave)

    Festival website: www.lincolnsquare.org/apple-fest

    Application deadline: August 1, 2023
    LSRCC Membership payment deadline: May 15, 2023
    Supporting Paperwork and Final Menu deadline: August 1, 2023
    ($50 fee for late or incomplete paperwork)

    As one of Chicago's largest outdoor fall events, Apple Fest brings the community together to celebrate the beginning of autumn.

    This application is a contract based upon the terms set forth by the rules and guidelines below. Fines, penalties, and/or removal from the festival will be enforced for non-compliance. Please read them carefully before completing and signing your application. Your electronic signature acknowledges that you have read and understand the rules and guidelines as well as all fines, penalties or other actions that may be taken. ANY APPLICATIONS THAT MISS DEADLINES FOR PAYMENT AND SUPPORTING PAPERWORK WILL NOT BE PROCESSED OR CONSIDERED FOR ACCEPTANCE.
    Application deadline: August 1, 2023; LSRCC Membership payment deadline: May 15, 2023; Supporting Paperwork and Final Menu deadline: August 1, 2023; Once application is approved, you will be emailed an invoice for payment
    General Requirements
    Food Vendor Applications MUST be completely filled out and submitted by August 1, 20223. Vendors filing late applications will be assessed a $50 late fee. The Lincoln Square Ravenswood Chamber of Commerce (LSRCC) and Big Buzz Idea Group (BBIG) are not responsible for applications that do not include the necessary documentation. Vendors with outstanding debt to LSRCC or the City of Chicago will not be allowed to participate until outstanding financial obligations are rectified. Submission of an application does not guarantee acceptance to the event. Due to limited space at Apple Fest, vendor selection will be based on menu, completion of paperwork, membership level and payment. Exclusivity is not guaranteed. All Food Vendors must include an apple- or Fall-themed menu item. All menus must be approved by the Event Committee. The Event Committee reserves the right to limit the number of Food Vendors in all categories (ie. Mediterranean, Asian, Ice Cream, etc.). This is a rain or shine event. Inclement weather or Acts of God may result in the cancellation of the event, but not the refunding of your fees. Membership must be current as of May 15, 2023.
    Vendor Fees
    • A non-refundable $900 registration fee ($1200 for non-members) will reserve your 10’x15’ space. • Food Vendors are also required to complete a Festival Application, DCASE Temporary Food Vendor License Application (with final menu), copy of current Health Inspection (dated no earlier than April 3, 2023), Summer Sanitation Certification and Certification of Insurance verifying Commercial General Liability Insurance with the City of Chicago as the Certificate Holder and with the LSRCC and BBIG named as additional insureds. • The LSRCC does not withhold any taxes from Apple Fest participants and any taxes associated with Apple Fest participation are the responsibility of each individual Food Vendor.
    Booth Requirements
    • Food Vendors are responsible for sharing Booth Requirements, Rules and Guidelines with all staff. • Vendors are responsible for setup and teardown of all signage, tents, tables and equipment. Tents must be weighted. You may use only your assigned space. No drilling into the street shall be permitted. • Vehicles are only allowed on the street for setup prior to the event and for teardown after the festival has closed. You will be notified when it is safe to bring your vehicle onto the street. All vendors will receive a confirmation email regarding load-in and load-out times. At no time may vendors block residential alleys or driveways. • All tents, booths, or canopies must be made from fire retardant material. Each Food Vendor must have an approved fire extinguisher (carbon dioxide or multi-purpose dry chemical—minimum of twenty pounds) in their booth. A type K extinguisher is required for grilling. • Food sales can be postponed until propane tanks are properly secured. All propane tanks must be 10 feet away from any canopy. The City of Chicago requires all propane tanks to be chained together and attached to a stationary post. • All Food Vendors are responsible for complying with all City of Chicago and State of Illinois guidelines for food service to the public. • In an effort to protect your space and effectively maintain cleanliness of the event, any vendor not staffing their booth for the duration of the event will be required to “close their booth” using tent sides. Vendors who do not adhere to this policy will be fined $100 per day. • Sidewalks are NOT part of assigned booth spaces. Sidewalks must be left unobstructed at ALL times. Any Food Vendor using any portion of the sidewalk will be fined $300 per day. • Each vendor is required to empty garbage, recyclables and grease as necessary in the Festival-provided containers. DO NOT dispose of grease in the street gutters. Apple Fest cleaning crews ARE NOT RESPONSIBLE for picking up or removal of trash from vendor booths. • Protective materials must be placed under fryers and grills. Vendor space must be kept clean and free of debris. An event staff member will periodically monitor and review the space for cleanliness. Any booth not properly cleaned prior to exiting the festival will be fined $200. Any Food Vendor who leaves equipment or supplies behind at the close of the event will incur an additional $300 fine (NO exceptions). • Running water and lights are not provided. However, communal hand washing sinks are provided for Food Vendors. • Electric hot and cold storage is required. • No personal or portable generators are permitted. • Each canopy leg must be secured with at least 40 lbs. Please note that Apple Fest does not have extra weights on hand for vendor use. Canopies should be lowered and secured overnight.
    Menu and Beverages
    • Food Vendor menus will be approved on a first come, first served basis. Menus MUST include an apple- or Fall-themed item. All final menus are subject to approval by the Event Committee. • Breakfast items STRONGLY recommended for service during the early hours of the fest.
    • All event participants and their employees are expected to serve as a positive representation of the community and at no time should there be any illegal activities taking place at the event. Any vendor found in violation of these rules can be fined and immediately removed from the event and prosecuted at the LSRCC’s discretion. • LSRCC and BBIG employees, related festival providers and participating sponsors shall NOT be responsible for any injury, loss or damage that may occur to the vendor, its employees or property prior to, during or subsequent to the period covered by the vending contract. The vendor signing this contract expressly releases all of the aforementioned from any and all claims from such loss, damage or injury. • LSRCC, Apple Fest and BBIG are grateful for the support of our sponsors. ALL vendors are expected to work with our sponsors and follow contract specifications when applicable. • Mistreatment of event staff or volunteers will not be tolerated. BBIG/ LSRCC reserves the right to remove any individual or company from the event and ban from future Big Buzz Idea Group productions. • LSRCC and BBIG are not liable for injury or litigation arising from products/services you or your company offer to the public. Products offered must comply with the applicable state and federal laws. • This event will be photographed and videotaped. By participating in this event you hereby consent to the use of your likeness or image in those photographs or video for future promotional consideration by Apple Fest, the Lincoln Square Ravenswood Chamber of Commerce and/or Big Buzz Idea Group.
    Are you a member of the Lincoln Square Ravenswood Chamber of Commerce? *
    Priority participation to LSRCC members. Membership payment due May 15, 2023.
    Form must be fully completed.
    Business Address
    First and Last Name
    If you do not have all four, please list the ones you have.
    Menu Items (All menus MUST include an apple- or Fall-themed item and be be approved by Apple Fest Committee. Breakfast menu itens STRONGLY recommended.)
    Final menu (menu item, brief description) is due June 15. In addition to apple- or Fall-themed item, we STRONGLY recommend at least one vegetarian menu item.
    Select one of the pricing options below.
    Select one of the following: *
    Food service must be under a canopy.
    Will you provide your own tent, table(s) and tent weights? *
    Tent and tent weights (40 lbs per leg) are required.
    Do you need an Equipment Rental Form emailed to you for electricity/tents/tables/tent weights, etc.? *
    Would you hang an event poster in your store to promote? *
    Would you utilize event postcards to promote the event? *
    Note: If you are not located in our immediate area, you will be asked to pick-up postcards from our office.
    Event Rules, Requirements and Guidelines *
    For the safety, security and benefit of our vendors, all participants must abide by the rules, requirements and guidelines. Any non-compliance may result in immediate removal from the festival and further action will be taken if necessary. This acknowledges that you have read and understand the rules and guidelines set forth as well as all fines, penalties or other actions that may be taken.
    By entering your name, you acknowledge that you have read, understand and will comply with the rules, requirements and guidelines set forth. Application will not be processed until signed application and full payment are received (all applicants will be invoiced via email).



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