SQUARE ROOTS FESTIVAL 2023 - Food Vendor Application

APPLICATION AND PAYMENT DUE DATE: April 7, 2023 / FINAL MENU DUE DATE: May 12, 2023 / ALL SUPPORTING PAPERWORK DUE DATE: June 1, 2023 ($100 fee for late or incomplete paperwork)

Requirements subject to change pending any 2023 Food Vendor mandates.

*A non-refundable $400 registration fee will reserve your 10'x15' space. This application fee includes the City of Chicago Temporary Food Vending License Fee and a hand washing sink. Each food vendor will be required to complete a Festival Application, Temporary Food Vendor Permit Application (with final menu and site plan), copy of current Health Inspection (dated 2023), Summer Sanitation Certificate, and Certificate of Insurance verifying Commercial General Liability Insurance with the City of Chicago listed as the Certificate Holder and with the Lincoln Square Ravenswood Chamber of Commerce, Old Town School of Folk Music, and Big Buzz Idea Group listed as Additional Insureds. This is a rain or shine event. Inclement weather or Acts of God will not result in the cancellation of the event or the refunding of your fees. A $100 fee will be assessed for all late or incomplete applications. *THIS IS A TICKETED EVENT. CASH SALES ARE NOT PERMITTED. Any food vendor accepting cash sales or tips will be immediately removed from the festival. All food prices must be in $1 increments. LSRCC/OTSFM will receive 20% (10% for LSRCC members) of all sales based on food tickets, and you will receive a check for 80% (90% for LSRCC members) issued on Thursday, July 13, between 2 and 4pm. Tickets must be wrapped in $100 bundles and submitted to the LSRCC office at 4505 N. Lincoln Ave., Chicago, IL 60625 by 4pm Tuesday, July 11. Tickets submitted after July 11 will incur a 5% deduction per day. Any fines and/or outstanding fees will also be deducted from this payout. Food Vendors assume sole responsibility for their tickets. LSRCC, OTSFM and BBIG are not responsible or accountable for any lost and/or stolen tickets. The LSRCC/OTSFM does not withhold any taxes from Square Roots participants, and any taxes associated with Square Roots participation are the responsibility of each individual Food Vendor.

*Food Vendor menus will be approved on a first come basis. All final menus are subject to approval by the Square Roots Committee. *All alcoholic beverages, soda and water will only be sold by the LSRCC/OTSFM. Food vendors may sell other pre-approved non-alcoholic beverages.

*Vendors are responsible for setup and teardown of all signage, tents, tables and equipment. Vendors may participate in a bulk rental order for tents, tables and equipment. You may use only your assigned space. No drilling into the street shall be permitted. *Vehicles are only allowed on the street for setup prior to the start of the event and for teardown after the festival has closed. You will be notified when it is safe to bring your vehicle onto the street. All vendors will receive a confirmation email regarding load-in and load-out times. At no time may vendors block residential alleys or driveways. All vehicles must be removed from the street 60 minutes prior to the start of the event. *All tents, booths or canopies must be made from fire retardant material. Each food vendor must have an approved fire extinguisher (carbon dioxide or multi-purpose dry chemical - minimum of 20 pounds) in their booth. A Type K extinguisher is required for grilling. *All propane tanks must be 10 feet away from any canopy. The City of Chicago requires all propane tanks to be chained together and attached to a stationary post. Food sales can be postponed until propane tanks are properly secured. *All Food Vendors are responsible for complying with all City of Chicago and State of Illinois guidelines for food service to the public. *In an effort to protect your space and effectively maintain cleanliness of the event, any vendor not staffing their booth for the duration of the event will be required to "close their booth" using tent sides. Vendors who do not adhere to this policy will be fined $100 per day. *Each vendor is required to empty garbage, recyclables and grease as necessary in the Festival-provided containers. DO NOT dispose of grease in the street gutters. Vendor space must be kept clean and free of debris. A Square Roots staff member will periodically monitor and then review the space for cleanliness each night with the vendor. Each vendor is responsible for providing necessary trash bags and properly bagging and disposing of all garbage from your booth. Any booth not properly cleaned prior to exiting the festival will have a $200 fee withheld from final payouts. Protective materials must be placed under fryers and grills. Any vendor who leaves equipment or supplies begind at the close of the event will incur an additional $300 fine (NO exceptions). Sidewalks are NOT part of assigned booth spaces. Sidewalks must be left unobstructed at ALL times. Any Food Vendor using any portion of the sidewalk will be fined $300 per day. *Running water and lights are not provided. However, hand washing sinks are provided for Food Vendors. *Each canopy leg must be secured with at least 40 lbs per leg. Please note that Square Roots does not have extra weights on hand for vendor use. *Canopies should be lowered and secured overnight.

*All festival participants and their employees are expected to serve as a positive representation of the community and at no time should there be any illegal activities taking place at the festival. Any vendor found in violation of these rules can be fined and immediately removed from the festival and prosecuted at the organizer's discretion. *LSRCC, OTSFM, BBIG, employees, related festival providers and participating sponsors shall NOT be responsible for any injury, loss or damage that may occur to the vendor, its employees or property prior to, during or subsequent to the period covered by the vending contract. The vendor signing this contract expressly releases all of the aforementioned from any and all claims from such loss, damage or injury. *LSRCC, OTSFM and BBIG are grateful for the support of our sponsors. All vendors are expected to work with our sponsors and follow contract specifications when applicable. *This event will be photographed and videotaped. By participating in this event you hereby consent to the use of your likeness or image in those photographs or video for future promotional consideration by Square Roots, the Lincoln Square Ravenswood Chamber of Commerce, Old Town School of Folk Music and/or Big Buzz Idea Group. *Mistreatment of event staff or volunteers will not be tolerated. LSRCC, OTSFM and BBIG reserve the right to remove any individual/company from the event and ban from future Big Buzz Idea Group productions.

Form must be fully completed.

Booth space is NOT reserved until payment is received.

Includes City of Chicago Food Vendor License Fee and handwashing unit for your booth

City licensing and compliance with the Department of Health and Sanitation is the responsibility of each Food Vendor.

Contact Craig at Big Buzz Idea Group: craig@bigbuzzideagroup.com