• APPLE FEST 2023 - Kids Zone Vendor Application

    Event Dates:
    Saturday, September 30 - Sunday, October 1, 9:00am - 6:00pm
    Event Location:
    Lincoln Avenue (Lawrence Ave - Sunnyside Ave)

    Festival website: www.lincolnsquare.org/apple-fest
    LSRCC Membership application and payment deadline: May 15, 2023 (if LSRCC member event fee is desired)
    Application deadline: August 1, 2023
    ($50 fee for late or incomplete paperwork)

    As one of Chicago's largest outdoor fall events, Apple Fest brings the community together to celebrate the beginning of autumn.

    This application is a contract based upon the terms set forth by the rules and guidelines below. Fines, penalties, and/or removal from the festival will be enforced for non-compliance. Please read them carefully before completing and signing your application. Your electronic signature acknowledges that you have read and understand the rules and guidelines as well as all fines, penalties or other actions that may be taken. ANY APPLICATIONS THAT MISS DEADLINES FOR PAYMENT AND SUPPORTING PAPERWORK WILL NOT BE PROCESSED OR CONSIDERED FOR ACCEPTANCE.
    LSRCC Membership application/payment deadline: May 15, 2023; Apple Fest application and payment deadline: May 31, 2023; (Once application is approved, you will be emailed an invoice for payment)
    General Requirements
    Kids Zone Vendor applications MUST be completely filled out and submitted by August 1, 2023. All proposed Kids Zone activities will be reviewed by Event Committee for approval. Vendors filing late applications will be assessed a $50 late fee, which is due with the application. The Lincoln Square Ravenswood Chamber of Commerce (LSRCC) and Big Buzz Idea Group (BBIG) are not responsible for applications that do not include the necessary documentation. Vendors with outstanding debt to the LSRCC or the City of Chicago will not be allowed to participate until outstanding financial obligations are rectified. This is a rain or shine event. Inclement weather or Acts of God may result in the cancellation of the event but not the refunding of your fees.
    Vendor Fees
    • PROMOTIONAL: A for-profit organization / company exhibiting at the event to market or promote their company, product or service. No transaction of money is made at the event between the for-profit and consumer. • GENERAL MERCHANT: Vendor purchases or makes items and resells/sells merchandise. • NONPROFIT DISCOUNT: Nonprofit organizations must provide verification of nonprofit status and a copy of the organization’s 501(c)3. A 15% discount off the Promotional or Merchant Vendor application fee is offered to non-member organizations and 25% discount is offered to LSRCC members. • LSRCC discounted fee applies to Chamber Members in good standing. To qualify for LSRCC membership, application and payment must be filed by May 15, 2023. • Submission of a Vendor Application does not guarantee participation in the event. All applications are reviewed by the Event Committee and notified of their acceptance. Any vendor not approved for the event will be notified and will receive a full refund of application fees. • Each General Merchant Vendor will be required to submit the City of Chicago Pop-Up Retail Merchant License Fee of $25. • A Pop-Up Retail Merchant License is issued to any organizer of a short-term trade show, exhibition, event, etc. taking place in the City of Chicago where there will be vendors selling merchandise or providing services.
    Booth Requirements
    • Kids Zone Vendors are responsible for sharing Booth Requirements, Rules and Guidelines with all staff. • Booth Space is NOT reserved until payment is received. • Exclusivity is NOT guaranteed to ANY participant. • Booth spaces are assigned on a first-come, first-served basis. Vendor locations are non-negotiable. • Vendors are responsible for their own signage, tents, tables and equipment. Tents must be weighted. Participants may ONLY market from their assigned space. Drilling into the street is prohibited. • Sidewalks are NOT part of assigned booth spaces. Sidewalks must be left unobstructed at ALL times. Any Vendor using any portion of the sidewalk will be fined $200 per day. • This event is meant to reflect the Lincoln Square and Ravenswood business community at its best. Each vendor is required to empty garbage and recyclables appropriately. Any items that are brought to the event must be removed at the end of the weekend by the vendor. • Vendor space must be kept clean and free of debris. An event staff member will periodically monitor and review space for cleanliness throughout the event. • Each vendor is responsible for providing necessary trash bags and properly bagging and disposing of all garbage from your booth. Apple Fest cleaning crews ARE NOT RESPONSIBLE for picking up or removal of trash from Kids Zone Vendor booths. Violators will be subject to a minimum fine of $100 for non-compliance. • Vehicles are only allowed on the street for setup prior to the start of the event and for tear down after the festival has closed. You will be notified when it is safe to bring your vehicle onto the street. All vendors will receive a confirmation email regarding load-in and load-out times and parking arrangements, if any, for vendors. Each vendor must adhere to the established guidelines. At no time may vendors block residential alleys or drives. • It is advised that all vendors have a plan for safe handling of money (i.e. the periodic removal of cash from the area and a secure method for maintaining cash on-site). Vendors at some city events have reported thefts. Please plan accordingly.
    • All event participants and their employees are expected to serve as a positive representation of the community and at no time should there be any illegal activities taking place at the event. Any vendor found in violation of these rules can be fined and immediately removed from the event and prosecuted at the LSRCC’s discretion. • LSRCC and BBIG employees, related festival providers and participating sponsors shall NOT be responsible for any injury, loss or damage that may occur to the vendor, its employees or property prior to, during or subsequent to the period covered by the vending contract. The vendor signing this contract expressly releases all of the aforementioned from any and all claims from such loss, damage or injury. • LSRCC, Apple Fest and BBIG are grateful for the support of our sponsors. ALL vendors are expected to work with our sponsors and follow contract specifications when applicable. • Mistreatment of event staff or volunteers will not be tolerated. BBIG/ LSRCC reserves the right to remove any individual or company from the event and ban from future Big Buzz Idea Group productions. • LSRCC and BBIG are not liable for injury or litigation arising from products/services you or your company offer to the public. Products offered must comply with the applicable state and federal laws. • This event will be photographed and videotaped. By participating in this event you hereby consent to the use of your likeness or image in those photographs or video for future promotional consideration by Apple Fest, the Lincoln Square Ravenswood Chamber of Commerce and/or Big Buzz Idea Group.
    Are you a member of the Lincoln Square Ravenswood Chamber of Commerce? *
    Priority participation to LSRCC members. Membership payment due May 15, 2023.
    Form must be fully completed.
    Business Address
    First and Last Name
    If you do not have all four, please list the ones you have clearly.
    Booth space is NOT reserved until payment is received. Exclusivity is NOT guaranteed.
    Your proposed activities will be vetted by the Event Committee in order to curate a well-rounded and FUN Kids Zone.
    Will you provide your own tent, table(s) and tent weights? *
    Tent and tent weights (40 lbs per leg) are required.
    Do you need an Equipment Rental Form emailed to you for electricity/tents/tent weights/tables/etc.? *
    City of Chicago Pop-Up Retail Merchant Licensing is required.
    Select one of the following: *
    Select one of the following (if applicable):
    I understand I may be required to provide documentation.
    Would you hang an event poster in your store to promote? *
    Would you utilize event postcards to promote the event? *
    Note: If you are not located in our immediate area, you will need to pick up postcards from our office.
    Event Rules, Requirements and Guidelines *
    For the safety, security and benefit of our vendors, all participants must abide by the rules, requirements and guidelines. Any non-compliance may result in immediate removal from the festival and further action will be taken if necessary. This acknowledges that you have read and understand the rules and guidelines set forth as well as all fines, penalties or other actions that may be taken.
    By entering your name, you acknowledge that you have read, understand and will comply with the rules, requirements and guidelines set forth. Application will not be processed until signed application and full payment are received (all applicants will be invoiced via email).



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